HR Administrative Officer M/F

MAIN ACTIVITIES & RESPONSIBILITIES

• Manage the administrative process for new hires and leavers (documents, employee files, equipment, badge, photos…).
• Provide occasional recruitment support (job postings, interview logistics).
• Create, update, and archive employee files (physical & electronic).
• Assist HR Team in preparing and issuing standard HR letters and certificates when necessary.
• Enter and update employee information in HR systems (Ariane, Sicorax).
• Monitor inventories and distribute HR-related items (goodies, polos, gifts).
• Share internal HR announcements.
• Provide logistical support for HR events and initiatives.
• Request for quotations and follow up on supplier orders regarding (goodies, event etc.).

REQUIRED QUALIFICATIONS & COMPETENCIES

• Minimum: Secondary education (School Certificate or equivalent).
• Previous experience in an administrative or clerical role is desirable but not essential — training will be provided.
• Basic computer literacy in Microsoft Excel, Word, Outlook, and Internet Explorer.
• Ability to handle scanning, filing, and document management.
• Comfortable with data entry and updating HR systems (training will be given).

SOFT SKILLS

• Confidentiality – handles sensitive HR information responsibly.
• Reliability – delivers assigned tasks consistently and on time.
• Collaboration – works well with colleagues and supports the HR team.
• Adaptability – willing to learn new processes and use accessible tools/technologies.
• Attention to detail – ensures accuracy in data entry, filing, and document preparation.
• Organizational skills – able to manage documents, deadlines, and simple workflows.